ENIRDELM Board Protocols

Board Membership:

The Board will consist of 5 ‘rotating’ members including the Chair (who organises the next conference) approved by the membership at the annual meeting Membership will be of 3 or 4 years’ duration on a rolling basis.

  1.  New members will have the capacity and commitment to organise a future conference as well as to communicate on Skype with fellow-Board members.
  2. Overall Board membership should seek to be representative of the gender, professional role, age and geographical profile of the ENIRDELM Community.
  3. At the annual conference, the longest serving member will retire and be replaced by a new member, nominated by the Board and agreed by the Conference membership. New Board members will ideally have been involved with ENIRDELM over a number of years.
  4. In the event of a board member’s retirement between conferences, the Board shall co-opt a replacement for the remainder of the year, this co-option to be ratified by the membership at the next annual conference.
  5. Where the Board Member who is the Conference Organiser for a particular year is not attached to an Education Institution, then the Board has the authority to co-opt to the Board, from such an institution (which is involved in the organisation and delivery of the conference), a temporary “Conference Member”, for the duration of the business of that conference. This Conference Member will act as a full member of the Board in all matters pertaining to that conference. The Conference Member will, however, have no role or standing in any other Board matters during the period of their Board membership.

Board Functions:

To support the Chair in making strategic decisions relating to ENIRDELM.

  1. To support the Chair in organising an annual ENIRDELM conference.
  2. To nominate new Board members for ratification by the membership at the annual conference.
  3. To work to develop the future ENIRDELM strategy as agreed by the ENIRDELM membership.
  4. To support and advise the Secretariat (Voluntary Permanent Secretary; Webmaster; Newsletter Editor; Project Leaders) in:
  • recruiting for and maintaining a mailing list of existing and new members;
  • developing & contributing to the Website and Twitter account;
  • writing & finding material for the Newsletter;
  • fund-raising and bids for projects.

The Voluntary Permanent Secretary joins Board Meetings (either face-to-face or on Skype) to take minutes and also supports the Board in fulfilling the above functions by providing continuity, documentation and editing.


Present: All Board Members attended: Roman Dorczak (Chair), Kristin Vanlommel, Sebastijan Cagran, Signe Neimane and Tim Hurley. David Oldroyd, Voluntary Permanent Secretary, was unavoidably absent due to a last minute illness, but had forwarded his report and Tim Hurley acted as Secretary to the meeting. Justina Erculi also attended and advised on conference preparation and related matters.

1. Minutes

The meeting began with the unanimous adoption of the minutes of the Board Meeting of 17.09.2016, held in Jurmala. Matters arising were taken throughout the meeting, as were the additional points raised in David Oldroyd’s comprehensive VPS report.

2. Conference Plan

Venue – The Board had already visited the various venues, both definite and potential, and first discussed the available options. The Board agreed with the proposals of the Chair, and decided that the main venue of the conference would be the Przegorzaly Campus of the university.

Conference database – Roman Dorczak outlined the progress to date and informed the meeting that he was working on two databases, one International, one Polish, with a view to expanding the membership, by directly contacting individuals with relevant experience and interests. The focus of the promotion of the Conference would be to those with experience of pedagogical aspects of leadership.

Conference publications – The Chair also informed the Board that he planned for two publications from the conference: that papers would be published in a special edition of the journal “Contemporary Educational Leadership, and its contributors will also be possible authors for a book, edited by Roman Dorczak, developed around the Conference Theme of “Leading and Managing for Development”

The Call for Papers – will be issued before the end of February, with a first submission deadline of the beginning of May 2017.

Conference fee – The Board agreed that an “Early Bird” conference fee will be available at €280 until the end of May, and will be €300 after that date.

Keynote speakers – The Board agreed with the proposal of the Chair around conference speakers: Michael Fielding, Henry Mizerek and Maria Mendel, with a further role, possibly in the nature of a response to the conference and its theme, to be finalised for Pasi Sahlberg.

Other conference activities

Workshop for PhD candidates – Mike Bottery will lead a workshop for doctoral students.

OSKKO, the Polish Association of `School Heads – will also provide an input to the conference, possibly in Workshop format.  “Newcomers Breakfast with the Board” – focus on the welcome and integration of “newcomers`” was desirable, and a Friday morning a Newcomers’ Breakfast was decided on to this end.

Exhibition of ENIRDELM publications – David Oldroyd and Danuta Elsner will provide an exhibition of ENIRDELM publications.

Conference visits – In addition to the accustomed range of school visit venues (preschool, primary, post-primary) there will also be the option for visits to the Museum of Arts and the National Museum. Roman Dorczak outlined proposals for the traditional end of conference Sunday Tour, which include an excursion to the Dunajec River.

3. Other matters

New logo – Sebastjan Cagran provided updates on the draft of the proposed ENIRDELM new Logo, which was approved by the Board.

Twitter – The expansion of our use of Twitter as a connections and development tool was discussed–with particular reference to the suitability of regular updates on the stages of conference progress, and to highlight related matters of interest to our existing and potential users.

Voluntary Permanent Secretary succession – Tim Hurley agreed to continue discussions with Karol Sadleir around the Voluntary Secretary position.

2018 ENIRDELM Conference – Preliminary plans for the 2018 Conference were proposed by Kristin Vanlommel, and the dates of September 13th to 16th in Antwerp University were agreed. The possible theme will focus on aspects of the emotions in relation to educational leadership, a development of the theme of our Krakow conference.

Next Board meeting – The Board agreed that its next scheduled meeting will be at the conference venue at 16.00 on Wednesday September 13th, 2017.

Tim Hurley, February 2017